A florist contract is a legal document between a florist and a client in which the terms of an agreement are outlined for both parties. The document notes all important details surrounding an agreement to supply flowers for a special occasion.
Note: Bonsai provides legally approved contract templates for your business so you can focus on what you do best. Sign up here to access and edit your free florist contract template.
It's essential to have a contract for your florist business as it protects you from any misunderstanding or miscommunications. It outlines what's expected from each party, the ins and outs of the specific flower arrangements, and what happens in the case of disagreements or cancellations.
It's easily one of the most useful documents for both you and your client to have—with everything in writing, everyone is on the same page and any issues that could pop up further down the line can be avoided.
We've put together some information on what you should include in your florist contract agreement. Once all parties agree that the florist contract best represents everyone's wishes and responsibilities, the agreement should be signed and referred back to if necessary.
Here's what you should include:
The first step is to make sure everyone's clear on the who, what, and where side of things. Professional florists are often called in for big events—like weddings—so schedules and locations are a key part of this formal contract.
This clause should contain all the necessary info on the event dates and locations, as well as information on the people involved.
Here's where you outline your fees and payment schedule for your products and services. Be as exhaustive as possible with the details on payment, as a professional florist's job is demanding both before and during an event.
This is where you'll provide pricing information for the floral arrangements, plus any other products you supply the clients—such as centerpiece vases, décor, candles, and more. Alongside this, you also want to consider delivery fees, setup fees, and tax.
Here's where you'll include the total amount due for payment from the client following your invoice.
The exact breakdown of products and services supplied comes next
This is the section in which you outline what products and services you'll be providing to the client. It includes everything you'll be doing in preparation, on the day of, and following the event. Here's where you can outline your responsibilities, such as items you'll supply and who'll be on hand during the event.
It's also a good idea to outline anything you won't be doing, so the client is clear on what services are concrete following the initial consultation.
Now, this is what you've been waiting for—here's where you provide a detailed description of all the flower arrangements, decorations, and other accessories you'll be providing. Try to be as specific and detailed as possible—ensure you include names, amounts, and colors for each individual flower arrangement.
Also, it's essential to agree on a substitution policy with the client upfront. This outlines what will happen in the case of any fresh flowers being unavailable on the day. It’s a good idea to include information on acceptable and unacceptable substitute flowers.
Here's where you'll dive deeper into the specific timings for the event, both for delivering and arranging set up. You may need to hire extra help for this, either way, it’s a good idea to know whether you need independent contractors or employees for the project.
This is an essential part of the agreement, as weddings and similar events tend to run on very tight schedules. Knowing this information in advance will help you and the client ensure the day is a success.
This clause is super common in the events industry, as it protects you from liability if you're sued due to negligence on the client's end. This also needs to include information regarding damage to the venue and how the client is to be held responsible for any issues.
In this section, you'll detail what happens if either party chooses to cancel the arrangement.
When it comes to protecting yourself, ensure you make it clear that any payments made before cancellation are non-refundable. You can also state that clients are responsible for event costs made since the last payment—that way you ensure the client pays for the work you've done.
It's also a good idea to add a cancellation-by-you clause, in which you outline the scenarios in which you're able to opt out. It's important to include remedies for the client in this case, such as refunding the deposit or sourcing another event professional to fulfill the contract.
If you plan to use photographs from the event for promotional purposes, make sure you've got this down in writing in your contract. Most clients will have zero issues with you doing this, but it's essential to include it to ensure there's no confusion later on down the line.
Floral design is an art that requires hours of planning and precise execution—you don't want to waste your time sourcing floral contract templates when you could be adding fresh flowers to someone's event or occasion.
Bonsai saves you time and effort by giving you a legally approved template you can work from, deliver, and sign in just a few minutes.
Creating a comprehensive contract with Bonsai is quick and easy:
When you're done you can send your online contract off to the client to ensure they're completely satisfied and ready to sign.
Now you know what's needed from your florist contract, take a look at our florist contract template below. It's got everything you need to ensure you're completely covered at your next big event.
You can create your own florist contract but this could take up a lot of your time! Why not try out Bonsai's free florist contract template which will allow you to create contracts within minutes and, even better - free of charge!
Yes a contract is essential for a florist business as it highlights the expectations from both parties and protects everyone from any misunderstandings. A florist contract will also outline cancellation policies, prices etc so the client has a full understanding of the terms and conditions. Are you looking to create your own florist contract? Check out Bonsai's free template today!
The easiest way is by customizing one of Bonsai's free contract templates. Our documents are reviewed by lawyers. Our contract template is a great way to ensure that your service runs smoothly as it is guaranteed you and your client are both on the same page.
The average salary for a florist in 2020 was $29,140 per year, according to the Bureau of Labor Statistics. Self-employed florists can often earn more than this.
A florist is someone that arranges and sells plants and cut flowers. A floral designer is someone who uses plant materials and flowers to create compositions, usually for special events like parties and weddings. Whether you choose a career as a florist or floral designer, it’s a good idea to know the ins and outs of starting your own floral business.
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This Contract is between Client (the "Client") and Acme LLC (the "Florist").
The Contract is dated [DATE BOTH PARTIES SIGN].
1.1 Project. The Client is hiring the Florist to do the following: [SCOPE OF WORK]
1.2 Schedule. The Florist will begin work on [START DATE] and will continue until the work is completed. This Contract can be ended by either Client or Florist at any time, pursuant to the terms of Section 6, Term and Termination.
1.3 Payment. The Client will pay the Florist a [PROJECT RATE]. Of this, the Client will pay the Florist [DEPOSIT AMOUNT] before work begins.
1.4 Expenses. The Client will reimburse the Florist's expenses. Expenses do not need to be pre-approved by the Client.
1.5 Invoices. The Florist will invoice the Client at the end of the project. The Client agrees to pay the amount owed within [X DAYS TO PAY] days of receiving the invoice. Payment after that date will incur a [LATE FEE PERCENTAGE]% per month on the outstanding amount.
1.6 Support. The Florist will not provide support for any deliverable once the Client accepts it, unless otherwise agreed in writing.
2.1 Client Owns All Work Product. As part of this job, the Florist is creating “work product” for the Client. To avoid confusion, work product is the finished product, as well as drafts, notes, materials, mockups, hardware, designs, inventions, patents, code, and anything else that the Florist works on—that is, conceives, creates, designs, develops, invents, works on, or reduces to practice—as part of this project, whether before the date of this Contract or after. The Florist hereby gives the Client this work product once the Client pays for it in full. This means the Florist is giving the Client all of its rights, titles, and interests in and to the work product (including intellectual property rights), and the Client will be the sole owner of it. The Client can use the work product however it wants or it can decide not to use the work product at all. The Client, for example, can modify, destroy, or sell it, as it sees fit.
2.2 Florist's Use Of Work Product. Once the Florist gives the work product to the Client, the Florist does not have any rights to it, except those that the Client explicitly gives the Florist here. The Client gives permission to use the work product as part of portfolios and websites, in galleries, and in other media, so long as it is to showcase the work and not for any other purpose. The Client does not give permission to sell or otherwise use the work product to make money or for any other commercial use. The Client is not allowed to take back this license, even after the Contract ends.
2.3 Florist's Help Securing Ownership. In the future, the Client may need the Florist's help to show that the Client owns the work product or to complete the transfer. The Florist agrees to help with that. For example, the Florist may have to sign a patent application. The Client will pay any required expenses for this. If the Client can’t find the Florist, the Florist agrees that the Client can act on the Florist's behalf to accomplish the same thing. The following language gives the Client that right: if the Client can’t find the Florist after spending reasonable effort trying to do so, the Florist hereby irrevocably designates and appoints the Client as the Florist's agent and attorney-in-fact, which appointment is coupled with an interest, to act for the Florist and on the Florist's behalf to execute, verify, and file the required documents and to take any other legal action to accomplish the purposes of paragraph 2.1 (Client Owns All Work Product).
2.4 Florist's IP That Is Not Work Product. During the course of this project, the Florist might use intellectual property that the Florist owns or has licensed from a third party, but that does not qualify as “work product.” This is called “background IP.” Possible examples of background IP are pre-existing code, type fonts, properly-licensed stock photos, and web application tools. The Florist is not giving the Client this background IP. But, as part of the Contract, the Florist is giving the Client a right to use and license (with the right to sublicense) the background IP to develop, market, sell, and support the Client’s products and services. The Client may use this background IP worldwide and free of charge, but it cannot transfer its rights to the background IP (except as allowed in Section 11.1 (Assignment)). The Client cannot sell or license the background IP separately from its products or services. The Florist cannot take back this grant, and this grant does not end when the Contract is over.
2.5 Florist's Right To Use Client IP. The Florist may need to use the Client’s intellectual property to do its job. For example, if the Client is hiring the Florist to build a website, the Florist may have to use the Client’s logo. The Client agrees to let the Florist use the Client’s intellectual property and other intellectual property that the Client controls to the extent reasonably necessary to do the Florist's job. Beyond that, the Client is not giving the Florist any intellectual property rights, unless specifically stated otherwise in this Contract.
The Florist won’t work for a competitor of the Client until this Contract ends. To avoid confusion, a competitor is any third party that develops, manufactures, promotes, sells, licenses, distributes, or provides products or services that are substantially similar to the Client’s products or services. A competitor is also a third party that plans to do any of those things. The one exception to this restriction is if the Florist asks for permission beforehand and the Client agrees to it in writing. If the Florist uses employees or subcontractors, the Florist must make sure they follow the obligations in this paragraph, as well.
Until this Contract ends, the Florist won’t: (a) encourage Client employees or service providers to stop working for the Client; (b) encourage Client customers or clients to stop doing business with the Client; or (c) hire anyone who worked for the Client over the 12-month period before the Contract ended. The one exception is if the Florist puts out a general ad and someone who happened to work for the Client responds. In that case, the Florist may hire that candidate. The Florist promises that it won’t do anything in this paragraph on behalf of itself or a third party.
5.1 Overview. This section contains important promises between the parties.
5.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.
5.3 Florist Has Right To Give Client Work Product. The Florist promises that it owns the work product, that the Florist is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Florist uses employees or subcontractors, the Florist also promises that these employees and subcontractors have signed contracts with the Florist giving the Florist any rights that the employees or subcontractors have related to the Florist's background IP and work product.
5.4 Florist Will Comply With Laws. The Florist promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.
5.5 Work Product Does Not Infringe. The Florist promises that its work product does not and will not infringe on someone else’s intellectual property rights, that the Florist has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Florist has entered into or will enter into with someone else.
5.6 Client Will Review Work. The Client promises to review the work product, to be reasonably available to the Florist if the Florist has questions regarding this project, and to provide timely feedback and decisions.
5.7 Client-Supplied Material Does Not Infringe. If the Client provides the Florist with material to incorporate into the work product, the Client promises that this material does not infringe on someone else’s intellectual property rights.
This Contract is ongoing until the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 11.4. The Florist must immediately stop working as soon as it receives this notice, unless the notice says otherwise. The Client will pay the Florist for the work done up until when the Contract ends and will reimburse the Florist for any agreed-upon, non-cancellable expenses. The following sections don’t end even after the Contract ends: 2 (Ownership and Licenses); 3 (Competitive Engagements); 4 (Non-Solicitation); 5 (Representations); 8 (Confidential Information); 9 (Limitation of Liability); 10 (Indemnity); and 11 (General).
The Client is hiring the Florist as an independent contractor. The following statements accurately reflect their relationship:
- The Florist will use its own equipment, tools, and material to do the work.- The Client will not control how the job is performed on a day-to-day basis. Rather, the Florist is responsible for determining when, where, and how it will carry out the work.- The Client will not provide the Florist with any training.- The Client and the Florist do not have a partnership or employer-employee relationship.- The Florist cannot enter into contracts, make promises, or act on behalf of the Client.- The Florist is not entitled to the Client’s benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).- The Florist is responsible for its own taxes.- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Florist or any of the Florist's employees or subcontractors.
8.1 Overview. This Contract imposes special restrictions on how the Client and the Florist must handle confidential information. These obligations are explained in this section.
8.3 Third-Party Confidential Information. It’s possible the Client and the Florist each have access to confidential information that belongs to third parties. The Client and the Florist each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Florist is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.
Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.
10.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Florist or both. For example, if the Client gets sued for something that the Florist did, then the Florist may promise to come to the Client’s defense or to reimburse the Client for any losses.
10.2 Client Indemnity. In this Contract, the Florist agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) related to a third-party claim or proceeding arising out of: (i) the work the Florist has done under this Contract; (ii) a breach by the Florist of its obligations under this Contract; or (iii) a breach by the Florist of the promises it is making in Section 5 (Representations).
10.3 Florist Indemnity. In this Contract, the Client agrees to indemnify the Florist (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.
11.1 Assignment. This Contract applies only to the Client and the Florist. The Florist cannot assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the Client’s written permission. In contrast, the Client may assign its rights and delegate its obligations under this Contract without the Florist's permission. This is necessary in case, for example, another Client buys out the Client or if the Client decides to sell the work product that results from this Contract.
11.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.
11.3 Modification; Waiver. To change anything in this Contract, the Client and the Florist must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.
11.4 Notices.
(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party’s address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.
(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.
11.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that’s the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.
11.6 Signatures. The Client and the Florist must sign this document using Bonsai’s e-signing system. These electronic signatures count as originals for all purposes.
11.7 Governing Law. The laws of the state of [STATE] govern the rights and obligations of the Client and the Florist under this Contract, without regard to conflict of law principles of that state.
11.8 Entire Contract. This Contract represents the parties’ final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.
THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.
